{"id":39434,"date":"2021-08-20T09:59:00","date_gmt":"2021-08-20T08:59:00","guid":{"rendered":"https:\/\/www.ratedpeople.com\/blog\/?p=39434"},"modified":"2021-08-19T10:57:17","modified_gmt":"2021-08-19T09:57:17","slug":"important-admin-deadlines-for-small-businesses","status":"publish","type":"post","link":"https:\/\/www.ratedpeople.com\/blog\/important-admin-deadlines-for-small-businesses","title":{"rendered":"Important admin deadlines for small businesses"},"content":{"rendered":"\n<p>From tax to payroll, there are plenty of important admin deadlines that you need to be aware of as a small business owner. This is especially important for certain financial responsibilities, as you may have to pay fines or penalties if you miss any deadlines!<\/p>\n\n\n\n<p>Avoid any penalties due to missed deadlines, by adding the below key business dates to your diary.<\/p>\n\n\n\n<p><em>Note: All deadlines listed are correct at the time of writing (9<sup>th<\/sup> August 2021).<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Key dates for small businesses<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-image alignwide size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"766\" height=\"592\" src=\"https:\/\/www.ratedpeople.com\/blog\/assets\/2021\/08\/admin-deadlines-2.jpg\" alt=\"Small business admin: Person writing a plan in notebook\" class=\"wp-image-39438\" srcset=\"https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144228\/admin-deadlines-2.jpg 766w, https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144228\/admin-deadlines-2-430x332.jpg 430w\" sizes=\"auto, (max-width: 766px) 100vw, 766px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Self Assessment tax bill<\/strong><\/h3>\n\n\n\n<p>Self Assessment is the system used by HM Revenue and Customs (HMRC) to collect Income Tax from business owners. You must report tax through a tax return if, in the last tax year (6<sup>th<\/sup> April to 5<sup>th<\/sup> April), you earned more than \u00a31,000 as a sole trader\/self-employed person, before taking off any money for tax relief, or if you became a partner in a business partnership.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>31st January:<\/strong> File your Self Assessment tax return online.<\/li><\/ul>\n\n\n\n<p>From April 2021, the government\u2019s <strong><a href=\"https:\/\/www.ratedpeople.com\/blog\/making-tax-digital-for-vat-what-you-need-to-know\" target=\"_blank\" rel=\"noreferrer noopener\">Making Tax Digital for VAT<\/a><\/strong> service came into place. It requires VAT-registered tradespeople earning over \u00a385,000 (and under \u00a385,000 from April 2022) to submit their tax returns online rather than using a paper form.<\/p>\n\n\n\n<p>File your Self Assessment tax return on <strong><a href=\"https:\/\/www.gov.uk\/log-in-file-self-assessment-tax-return\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>31<sup>st<\/sup> January:<\/strong> Pay part of your Self Assessment tax bill.<\/li><\/ul>\n\n\n\n<p>If you still have any remaining balance on your tax bill for the previous tax year, you\u2019ll need to pay it by midnight on 31<sup>st<\/sup> January. This is called a \u2018balancing payment\u2019.<\/p>\n\n\n\n<p>If you make advance payments towards your Self Assessment tax bill, you\u2019ll also need to make your first \u2018payment on account\u2019 by 31<sup>st<\/sup> January. This payment is worth half of your tax bill from the previous year.<\/p>\n\n\n\n<p>Pay your Self Assessment tax bill on <strong><a href=\"https:\/\/www.gov.uk\/pay-self-assessment-tax-bill\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>31<sup>st<\/sup> July: <\/strong>Pay another part of your Self Assessment tax bill.<\/li><\/ul>\n\n\n\n<p>Make your second \u2018payment on account\u2019 by midnight on 31<sup>st<\/sup> July (if you make advance payments towards your Self Assessment tax bill). This payment is also worth half of your tax bill from the previous year.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>5<sup>th<\/sup> October:<\/strong> Register for Self Assessment.<\/li><\/ul>\n\n\n\n<p>Anyone who did not send a tax return last year, and in the last tax year (6<sup>th<\/sup> April to 5<sup>th<\/sup> April) has:<\/p>\n\n\n\n<p>You need to register by 5<sup>th<\/sup> Oct following the end of the tax year your business started in (so when your business is in its second tax year).<\/p>\n\n\n\n<p>Register for Self-Assessment on <strong><a href=\"https:\/\/www.gov.uk\/register-for-self-assessment\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<p><em>Don\u2019t leave registering until the last minute \u2013 HMRC recommends leaving up to 20 working days to complete the registration process.<\/em><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>31<sup>st<\/sup> October: <\/strong>File your paper Self Assessment tax return.<\/li><\/ul>\n\n\n\n<p>If HMRC has told you that you can\u2019t file an online tax return, then you\u2019ll need to submit your paper tax return by midnight on 31<sup>st<\/sup> October after each tax year.<\/p>\n\n\n\n<p>Download the SA100 tax return form on <strong><a href=\"https:\/\/www.gov.uk\/government\/publications\/self-assessment-tax-return-sa100\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>30<sup>th<\/sup> December: <\/strong>File your Self Assessment tax bill if you want to pay through your tax code.<\/li><\/ul>\n\n\n\n<p>If you\u2019d prefer to pay your Self Assessment tax bill through 12 equal instalments through your PAYE tax code, then you\u2019ll need to file your Self Assessment tax bill by 30<sup>th<\/sup> December. You can only do this if you:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Owe less than \u00a33,000 on your Self Assessment tax bill.<ul><li>You already pay tax through PAYE.<\/li><\/ul><ul><li>You file your online tax return by 30<sup>th<\/sup> December or your paper tax return by 31<sup>st<\/sup> October.<\/li><\/ul><\/li><\/ul>\n\n\n\n<p>Read more about how paying your Self Assessment tax bill through your tax code on <strong><a href=\"https:\/\/www.gov.uk\/pay-self-assessment-tax-bill\/through-your-tax-code\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Value Added Tax (VAT)<\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image alignwide size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"766\" height=\"511\" src=\"https:\/\/www.ratedpeople.com\/blog\/assets\/2021\/08\/admin-deadlines-3.jpg\" alt=\"Small business admin: Person looking at graphs on laptop\" class=\"wp-image-39437\" srcset=\"https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144221\/admin-deadlines-3.jpg 766w, https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144221\/admin-deadlines-3-498x332.jpg 498w\" sizes=\"auto, (max-width: 766px) 100vw, 766px\" \/><\/figure>\n\n\n\n<p>You need to register for <strong><a href=\"https:\/\/www.ratedpeople.com\/blog\/do-i-need-to-be-vat-registered-the-pros-and-cons-for-businesses-and-tradespeople\" target=\"_blank\" rel=\"noreferrer noopener\">VAT<\/a><\/strong> if your business turnover exceeds \u00a385,000, or you know it will.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>4 times a year: <\/strong>Submit a VAT return and payment to HMRC.<\/li><\/ul>\n\n\n\n<p>You need to do this after each accounting period (which lasts 3 months). You have one calendar month and 7 days after each accounting period to do so.<\/p>\n\n\n\n<p>Your VAT return should cover:<strong><\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Your total sales and purchases.<ul><li>The amount of VAT you owe.<\/li><\/ul><ul><li>The amount of VAT you can reclaim.<\/li><\/ul><ul><li>What your VAT refund from HRMC is.<\/li><\/ul><\/li><\/ul>\n\n\n\n<p>In most cases, you\u2019ll also need to pay your VAT bill on the day it\u2019s due. Check your VAT return and payment deadlines on your <strong><a href=\"https:\/\/www.access.service.gov.uk\/login\/signin\/creds\" target=\"_blank\" rel=\"noreferrer noopener\">VAT online account<\/a><\/strong>. Pay your VAT bill on <strong><a href=\"https:\/\/www.gov.uk\/pay-vat\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Once a year: <\/strong>Submit your VAT return and make an advance payment<strong> <\/strong>if you\u2019re part of the VAT Annual Accounting Scheme.<\/li><\/ul>\n\n\n\n<p>If you\u2019re part of the <strong><a href=\"https:\/\/www.gov.uk\/vat-annual-accounting-scheme\/return-and-payment-deadlines\" target=\"_blank\" rel=\"noreferrer noopener\">VAT Annual Accounting Scheme<\/a><\/strong>, then you won\u2019t need to submit your VAT return and payment 4 times a year. Instead, you\u2019ll only do so after a 12 month accounting period. Your VAT return is due 2 months after the end of your accounting period.<\/p>\n\n\n\n<p>You\u2019ll also make advance payments towards your VAT bill if you\u2019re part of the Annual Accounting Scheme, which are due either:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Monthly: 10% of your estimated VAT bill is due at the end of the 4<sup>th<\/sup>, 5<sup>th<\/sup>, 6<sup>th<\/sup>, 7<sup>th<\/sup>, 8<sup>th<\/sup>, 9<sup>th<\/sup>, 10<sup>th<\/sup>, 11<sup>th<\/sup> and 12<sup>th<\/sup> months in your accounting period.<ul><li>Quarterly: 25% of your estimated VAT bill is due at the end of the 4<sup>th<\/sup>, 7<sup>th<\/sup> and 10<sup>th<\/sup> months in your accounting period.<\/li><\/ul><ul><li>Final payment: This is the difference between your advance payments and your actual VAT bill (once it\u2019s confirmed on your VAT return). It\u2019s due within 2 months of the 12<sup>th<\/sup> month in your accounting period.<\/li><\/ul><\/li><\/ul>\n\n\n\n<p>You can check your VAT return and payment deadlines on your <strong><a href=\"https:\/\/www.access.service.gov.uk\/login\/signin\/creds\" target=\"_blank\" rel=\"noreferrer noopener\">VAT online account<\/a><\/strong>, and pay your VAT bill on <strong><a href=\"https:\/\/www.gov.uk\/pay-vat\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Payroll and employee expenses<\/strong><\/h3>\n\n\n\n<figure class=\"wp-block-image alignwide size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"766\" height=\"511\" src=\"https:\/\/www.ratedpeople.com\/blog\/assets\/2021\/08\/admin-deadlines-4.jpg\" alt=\"Mockup of a payslip\" class=\"wp-image-39436\" srcset=\"https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144214\/admin-deadlines-4.jpg 766w, https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144214\/admin-deadlines-4-498x332.jpg 498w\" sizes=\"auto, (max-width: 766px) 100vw, 766px\" \/><\/figure>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>From 6<sup>th<\/sup> April:<\/strong> Update your employee payroll records.<\/li><\/ul>\n\n\n\n<p>You\u2019ll need to update your records for all employees that you pay in the tax year, and any employees that worked for you in the current tax year even if they\u2019ve left. This includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Preparing a payroll record.<ul><li>Choosing the correct <strong><a href=\"https:\/\/www.gov.uk\/employee-tax-codes\" target=\"_blank\" rel=\"noreferrer noopener\">tax code<\/a><\/strong>.<\/li><\/ul><ul><li>Entering their tax code into your payroll software.<\/li><\/ul><\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>From 6<sup>th<\/sup> April: <\/strong>Update your payroll software.<\/li><\/ul>\n\n\n\n<p>so that it uses the most up-to-date Income Tax, National Insurance and student loan repayment rates and thresholds. You might have to update it earlier if your software provider asks you to.<\/p>\n\n\n\n<p>If you have less than 10 employees, you can use HMRC\u2019s free payroll software called <strong><a href=\"https:\/\/www.gov.uk\/basic-paye-tools\" target=\"_blank\" rel=\"noreferrer noopener\">Basic PAYE Tools<\/a><\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>31<sup>st<\/sup> May: <\/strong>Give all employees a P60.<\/li><\/ul>\n\n\n\n<p>that are on your payroll and working for you on 5<sup>th<\/sup> April (the last day of the tax year) a <strong><a href=\"https:\/\/www.gov.uk\/payroll-annual-reporting\/give-employees-p60-form\" target=\"_blank\" rel=\"noreferrer noopener\">P60<\/a><\/strong> to summarise their total pay and deductions for the previous tax year.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>6<sup>th<\/sup> July: <\/strong>Report all employee expenses and benefits to HMRC. Use your payroll software to do this if it has this feature.<\/li><\/ul>\n\n\n\n<p>Find out more on <strong><a href=\"https:\/\/www.gov.uk\/payroll-annual-reporting\/report-expenses-and-benefits\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>22<sup>nd<\/sup> July: <\/strong>Pay all Class 1A National Insurance contributions on work benefits that you give to your employees and\/or any payments over \u00a330,000 that you make to them once they stop working for you, such as redundancy payments, if you\u2019ve not already paid Class 1 National Insurance on them. You\u2019ll need to pay by <strong>19<sup>th<\/sup> July <\/strong>if you\u2019re paying by post.<\/li><\/ul>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>By your employees\u2019 last payday of the year: <\/strong>Send your final payroll report of the year, called a Full Payment Submission (FPS) before the last payday of the tax year, which ends on 5<sup>th<\/sup> April.<\/li><\/ul>\n\n\n\n<p>You can do this by entering \u2018Yes\u2019 in the \u2018Final submission for year\u2019 field in your payroll software, if it offers this option. Find out more about sending your FPS on <strong><a href=\"https:\/\/www.gov.uk\/payroll-annual-reporting\/send-your-final-payroll-report\" target=\"_blank\" rel=\"noreferrer noopener\">Gov.uk<\/a><\/strong>.<\/p>\n\n\n\n<div style=\"height:20px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<h2 class=\"wp-block-heading\"><strong>Key marketing dates<\/strong><\/h2>\n\n\n\n<figure class=\"wp-block-image alignwide size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"766\" height=\"503\" src=\"https:\/\/www.ratedpeople.com\/blog\/assets\/2021\/08\/admin-deadlines-5.jpg\" alt=\"Person using smartphone with emojis\" class=\"wp-image-39435\" srcset=\"https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144207\/admin-deadlines-5.jpg 766w, https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144207\/admin-deadlines-5-506x332.jpg 506w, https:\/\/rp-prod-wordpress-b-content.s3.amazonaws.com\/assets\/2021\/08\/13144207\/admin-deadlines-5-320x210.jpg 320w\" sizes=\"auto, (max-width: 766px) 100vw, 766px\" \/><\/figure>\n\n\n\n<p>Awareness days give you the opportunity to engage with potential customers on a topic that\u2019s relevant to your trade. This helps to spread awareness about you. The specific topic of the awareness day usually trends on <strong><a href=\"https:\/\/www.ratedpeople.com\/blog\/social-media-marketing-a-quickstart-guide-for-tradespeople\" target=\"_blank\" rel=\"noreferrer noopener\">social media<\/a><\/strong> on that day. So, it\u2019s the perfect <strong><a href=\"https:\/\/www.ratedpeople.com\/blog\/top-10-marketing-tips-for-small-business\" target=\"_blank\" rel=\"noreferrer noopener\">marketing<\/a><\/strong> opportunity to create special content to boost your company\u2019s online presence.<\/p>\n\n\n\n<p>Some awareness days\/events that you should keep an eye out for as a tradesperson include:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong><a href=\"https:\/\/www.ratedpeople.com\/blog\/rated-peoples-guide-to-apprenticeships-for-employers\" target=\"_blank\" rel=\"noreferrer noopener\">National Apprenticeship Week<\/a><\/strong>: 8<sup>th<\/sup> \u2013 14<sup>th<\/sup> February.<\/li><li><strong><a href=\"https:\/\/www.worldplumbing.org\/worldplumbingday\/\" target=\"_blank\" rel=\"noreferrer noopener\">World Plumbing Day<\/a><\/strong>: 11<sup>th<\/sup> March.<\/li><li><a href=\"https:\/\/www.ratedpeople.com\/blog\/tips-to-make-your-business-more-eco-friendly\"><strong>World Earth Day<\/strong><\/a>: 22<sup>nd<\/sup> April.<\/li><li><strong><a href=\"https:\/\/www.rhs.org.uk\/get-involved\/national-gardening-week\/\" target=\"_blank\" rel=\"noreferrer noopener\">National Gardening Week<\/a><\/strong>: 26<sup>th<\/sup> April \u2013 2<sup>nd<\/sup> May.<\/li><li><strong><a href=\"https:\/\/www.gassaferegister.co.uk\/gassafetyweek\/\" target=\"_blank\" rel=\"noreferrer noopener\">Gas Safety Week<\/a><\/strong>: 14<sup>th<\/sup> \u2013 20<sup>th<\/sup> September.<\/li><li><strong><a href=\"https:\/\/www.electricalsafetyfirst.org.uk\/what-we-do\/electrical-fire-safety-week\/\" target=\"_blank\" rel=\"noreferrer noopener\">Electrical Fire Safety Week<\/a><\/strong>: 23<sup>rd<\/sup> \u2013 29<sup>th<\/sup> November.<\/li><\/ul>\n","protected":false},"excerpt":{"rendered":"<p>From tax to payroll, there are plenty of important admin deadlines that you need to be aware of as a small business owner. This is especially important for certain financial responsibilities, as you may have to pay fines or penalties if you miss any deadlines! Avoid any penalties due to missed deadlines, by adding the &hellip;<\/p>\n","protected":false},"author":61,"featured_media":39439,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[3093,2944],"tags":[3291,3140,3119,3113],"class_list":["post-39434","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-business-advice","category-trade","tag-admin","tag-business-advice","tag-small-businesses","tag-trade-feature"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Small business admin: Important admin deadlines | Rated People<\/title>\n<meta name=\"description\" content=\"From tax to payroll to marketing, keep on top of your small business admin by noting down these key deadlines listed by Rated People.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, 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